In-House or Outsource: Canon Solutions America Helps AEC Professionals Select the Best Approach for Printing Large Format Technical Documents
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In-House or Outsource: Canon Solutions America Helps AEC Professionals Select the Best Approach for Printing Large Format Technical Documents

Melville, N.Y., June 4, 2013 -- A key to success for any business, regardless of size, is effective control over expenses. In many AEC firms, one area that often gets overlooked – and oversimplified – is the cost to print large format technical documents. The decision to print in-house or outsource is one that should be based on more than just the cost of the print itself. 

Canon Solutions America, Inc., a wholly owned subsidiary of Canon U.S.A, explores critical decision factors and cost considerations for selecting the best approach to printing large format technical documents. Ultimately helping AEC firms answer the question: should you bring printing in-house or outsource? 

Cost Considerations: Outsourced Printing

Beyond simply looking at document costs – which can be as high as $4.50/page for a D-sized black and white document – AEC firms should consider these key cost components of outsourced printing.

The pros of outsourced printing include no device acquisition or maintenance costs, which can free up capital for other areas of the business. However, outsourced printing tends to cost more in general due to: smaller print quantities, payments to third-party vendors and document shipping costs. In addition, managing vendors can be complicated and drain internal resources. And, if scanning or copying is required, this can lead to additional costs. 

Cost Considerations: In-House Printing

While the cost of documents printed in-house are generally less than outsourced print jobs, there are operational and machine acquisition costs that factor into the overall cost to bring printing in-house.

In general, in-house printing tends to cost less because the organization is able to control what is printed, how it’s printed and how much is printed. Large format documents are mission critical to an AEC organization, so control over quality is very important and, sometimes, that quality assurance can only be done in house. In-house printing also affords flexibility and the ability to meet demanding deadlines that outsourced printing simply cannot. Of course, this all comes at a cost: the organization must purchase or lease and maintain the device, purchase supplies, implement future technology upgrades and dedicate facility space to the device.

The bottom line: there is no one-size-fits-all approach to printing in-house or outsourcing. But, an AEC firm can make an informed decision – and the best one for the organization – by considering all of the key cost components, not just print cost, as well as the pros and cons of each approach. 

For more information on how the true costs of printing large format technical documents, download the Canon Solutions America whitepaper  Printing Large Format Technical Documents – What’s Best: Print In-House or Outsource” or visit

About Canon Solutions America, Inc.

Combining the strengths of the former Canon Business Solutions, Inc. and Océ North America, Inc., Canon Solutions America provides industry leading enterprise services, advanced production print technology and large format solutions supported by exceptional professional service offerings. Canon Solutions America helps companies of all sizes to improve their business by increasing efficiency, controlling costs and becoming more environmentally conscious.  A wholly owned subsidiary of Canon U.S.A, Inc. Canon Solutions America is headquartered in Melville, NY and has nearly 7,000 employees in 130 offices across the country. For more information on Canon Solutions America, please visit


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Outlook Marketing Services, Inc.
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Bob Honn,
Canon Solutions ,
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